This may seem like a very specific blog post, and that’s because it is. You hear of wedding horror stories and quietly hope that they don’t happen to you but, unfortunately, no wedding ever goes off without a hitch. We are not including the name of the venue in this article as they had no real fault in this situation. Here is the story of how we coped with our wedding venue falling through due to wet rot treatment.
Our Wedding Venue Had to Undergo Emergency Wet Rot Treatment
“Dear Ms Patrick, we regret to inform you that due to emergency wet rot treatment, we will no longer have the capacity to hold your wedding…” is not a message that you want to receive 1 month before the big day. I immediately phoned the venue to see if there was anything that could be done, another room that we could use? Is it really going to take a month to fix the issue? I think she could sense the panic in my voice. She calmly explained that during a routine building survey they had stumbled across a patch of wet rot. The issue was a lot worse than they anticipated at the start and part of the wall, ceiling and floor had been removed so that wet rot treatment could be carried out. This then needed to be rebuilt and rewired. This was an extensive project and their venue would be out of action for the foreseeable. All I could think was “why couldn’t they have done the survey after the wedding”.
What to Do in Similar Situations
I hope that no one else ever has to go through something similar because it was without a doubt one of the most stressful things I’ve had to endure. But if you do find yourself in this situation here are some important steps to take.
Contact Your Vendors
You need to contact your vendors for two reasons. First of all, you need to keep them in the loop, especially if they will be coming to the venue for one reason or another. Your band, caterer, photographer etc. all need to be told as soon as possible, in case they need to make other travel arrangements.
It’s also important to ask your vendors if they know of any venues in the area that could host your wedding. They work in the industry so will likely have some suggestions.
Your venue may have been your dream venue; I know mine was. Don’t spend too much time trying to find something similar, chances are you won’t, especially if it’s peak wedding season.
If you are set on your venue, then you could consider rescheduling. But before you jump into that you need to bear in mind that you will also need to reschedule everything else. You may have a lot of unhappy guests who have booked time off or booked accommodation specifically for your wedding being on that date.
Tell Your Guests
I wasn’t sure how to tell all of our guests the news. I managed to tell some people directly what was going on – such as close friends and family. When I told some people that our venue was undergoing wet rot treatment, they thought I was joking. I wished I was.
But we had nearly 300 people RSVP and I was already run off my feet trying to find a venue that would fit them all. I gave my bridesmaids a (very long) list of phone numbers and ask them to let everyone know. It’s fair to say I bought them a bottle of bubbly each for their efforts.
Use Your Wedding Insurance
Before I got into planning the wedding, I had no idea that wedding insurance existed but it makes perfect sense. My fiancé at the time said “do we really need wedding insurance, is that not just in case someone gets cold feet?” I’m glad I didn’t listen to him.
Depending on your policy, you may be able to get money back on the deposit. If you decide to reschedule and some vendors can’t make the new date, then you may be able to get money back on that as well. This turned out to be a real life saver as one of our vendors had to pull out once we’d selected a venue, as it was too far out and they were already travelling a fair distance to get to our original venue. More than understandable.
Everything else ended up going smoothly. Because we were having our wedding on the 14th of July (peak wedding season), many of the venues had already been booked, especially the bigger ones. We struggled to find somewhere but one of our vendors informed us of a converted barn that they had been to for another wedding, it could easily fit all of our guests and turned out to be more magical than the original venue.